one could unbox 12 computers W r i t i n g
It would be easy to look at the title and say, “haven’t we done this already?” We are diving much deeper this module into the individual details that will go into our information technology project. While we have a good idea as to costs that we developed in the previous module, we will now go into more detail that is granular on every task and will be able to explain exactly what we are doing and justify the actual costs that we expect to incur to pull off a successful conclusion to our projects.
We discussed that we have the three elements of scope, time and budget in this module’s lecture. We will use those three elements in our final scope document. We will include last week’s spreadsheet and expand upon it with additional information that we will determine this week. There will be an update to your MS Excel spreadsheet that you will turn in based upon the criteria that follows.
Based upon your recommendation from the previous course project assignment, you now know you may need to adjust. This is easy to say, but you will have to defend your position now. Previously you created many of the tasks required to complete the overall project. This module you will think about all the processes down to each step. This is the Work Breakdown Structure (WBS). You will have to consider what each process sets out to accomplish and what will have to happen. For example, just for imaging the computers, the steps of receiving the computers, storing the computers, unboxing and assembling the computers are just a few steps in dozens of individual steps that will have to take place to ensure success of your new project.
- For this module’s course project, you will need to insert rows in your spreadsheet for the additional steps under each process. You may want to indent the subtasks slightly so you can visually see the major tasks and the subtasks are easily identified. This doesn’t have to be elaborate, just inserting a couple of spaces before the subtasks will do for the purposes here.
- Secondly, you will need to determine what it will cost in terms of labor. You will need to assign a dollar value to those tasks. For example, if it takes 5 minutes to unbox a computer, it stands to reason that one could unbox 12 computers in an hour. If you are paying an analyst $10 per hour. How many hours would it take to unbox all the computers in your project? This is not to say one person will do all the unboxing as you will most likely use several people to shorten the timeframe. What is important here is that you calculate the total number of hours and assign a dollar value to it for the task.
For the purposes of the course project this week, we will not consider how many hallways or floors of walk time delivering computers. We will focus on the actual steps, not the time that could be taken just rolling carts down halls. You have not been given any direction on how big the facility is, so no calculations are required here, but this is a consideration for larger or more spread out locations (for example if you were updating computers in a fast-food restaurant chain, travel time is a deep consideration in a case like this).
Helpful hint: Recognizing that this will be brand new and many will not have direct experience in these processes, imagine yourself performing each task you come up with. Visualize yourself performing each task and time yourself mentally completing it. This will give you a good idea of how long it will take and you can assign a dollar value to that task (times the number of computers times the labor rate). Think about each individual process and how it could be streamlined, this will be your cost savings.