abc corporation assistant bookkeeper santa monica B u s i n e s s F i n a n c e

abc corporation assistant bookkeeper santa monica B u s i n e s s F i n a n c e

Have a plan and stick to it. Do the research. Ask questions. Be prepared.

  • Looking for that full-time, long-term job, requires full-time search.
  • Looking for that type of job is a job itself, and the job hunter should plan to spend Monday through Friday, 8 a.m. to 5 p.m. to secure that job.
  • That’s what it takes these days as most big cities of the world are engulfed with job seekers not just from within those areas but globally due to the Internet. Now with the pandemic, it’s even tougher.
  • Let everyone you meet know that you’re looking for a job, there’s no shame in that. Chat up the postal worker delivering your mail, the bank teller, the grocery clerk, whomever, and build your network. With LinkedIn and so many social media outlets, it’s much easier to do that now than it was even two decades ago.

Let’s Begin the Process

  • Take inventory of your skills and your knowledge. Do this alone somewhere in a quiet place.
  • Make four columns on a writing pad. Label each column this way: o Skills and knowledge I already Have
    o My attributes (traits)
    o Skills, knowledge, and attributes required of the jobs I want

o Areas I need to improve or Learn New Skills

To create résumés and cover letters (only the resume is required for this assignment) that serve your long-term career interests, your first step should be to carefully evaluate your career ambitions and qualifications. In this process, you clarify your professional goals for the short term (one to two years) and long term (five to ten years), identify the skills you have developed at school and work, and sort out the attributes that define who you are as a professional. As with other business communications, you attempt to identify your most important and strongest features so you can develop a concise and compelling message about the value you will bring to your prospective employers.

Consider a resume to be a technical document that paints a picture of who you are as a job candidate and a potential new hire for the company that’s looking at this document. Create this one page document in the most professional way possible to communicate your strong points, what makes you unique, with a potential employer; letting the company know very clearly why it should hire you. The resume has to be immaculately professional in appearance, no spelling or grammar error, confined to just one page, clearly written and concise. A resume is a selling tool to get the interview, or your foot in the door. Therefore, consider these points as you create your winning resume.

Read Chapter 16 thoroughly if you have access to the eBook or the textbook.

PowerPoint for this chapter was published in Announcement quite some time ago. Look at the samples of the Effective Chronological and the Functional Resumes given in that chapter. For this assignment, the Chronological Resume is preferred but if you wish to use the Functional Resume or even a mixture of both, either of the three would be acceptable equally.

Let’s begin with the Resume Header which consists of the person’s full name and contact sources such as a street address, phone number, and an e-mail address. Your name should be a size just a little bigger than the rest of your resume so that it stands out, but not awkwardly large. The best font sizes to use for a resume overall is Times Roman 11 or 12; therefore, your name on top could be 14, or just simply in all caps and in bold but the same size as the rest of your resume. Make sure to have a professional e-mail address, not one that would be good for your friends and family, but awkward in the business world–I think you know what I mean.

Here are the important headings your resume should contain:

EDUCATION, EMPLOYMENT, SKILLS, and CERTIFICATES and AWARDS (if any).

Since most of you are now college students and may not have extensive or even any full-time job experiences, it may be best to start off with your Education credentials. In this section, mention in chronological order where you are now in your education status; for instance:

Business Major, Santa Monica College, Associate of Arts, Expected date of Graduation June 2020. Courses taken in Business Communications, Marketing, and Accounting.

Don’t mention high school since you are in college now; start with your most current college.

EMPLOYMENT: begin with your current or latest job. Write the name of the company, the city and state it’s located in—not the full address; your job title (Payroll Clerk/Server/Cashier, etc.); the duration of your employment (February 2019–Present, or February 2019—January 2020, etc.). Example:

ABC Corporation Assistant Bookkeeper

Santa Monica, CA January 2019-March 2020

[NOTE: Although the above appears to be double space (Canvas glitch), it should be single spaced when you write yours.]

Most important thing to remember when doing this part is to use action words to start each sentence as you describe what you accomplished in the job—not what your job description is/was. Accomplishments mean what did you do very successfully, think of the times your boss or coworker complimented you on a task, a time when you knew you did something really well and were proud of yourself. Also use numbers or percentages whenever possible as quantifying accomplishments seem more credible. Here are two examples:

  • Generated multiple leads to three salespeople in the company one month by proactively reaching out to existing clients during inside order taking, resulting in a 20 percent increase in revenue for that quarter.
  • Assisted the bank’s branch manager with several difficult tasks, including client contact, as were required during a shortage of regular staff; thereby allowing the branch to maintain its smooth operations.

Use closed bullets or numbers only when listing things such as the above, but try to double space between each bulleted items.

SKILLS: A general recommendation is to list at least three abilities and three attributes that you will bring to your next job search process. Abilities are skills and knowledge that can be applied to accomplishing work tasks such as, “Associate’s degree in Business”, or, “Knowledge of Java, Oracle, and MS Access.”

Hard skills such as computer/language can be measured and quantified; Soft skills cannot, but they are still considered skills, such as leadership skills, multitasking skills, communication skills, etc. Attributes are personal traits or characteristics such as “strong team-player”, “ability to get along with others”, “strong work ethics”, etc.

For the skills section you need to mention mainly any computer and language skills you have (the hard skills) and you can write them in this manner (example only):

Computer Skills: MS Word, Excel, PowerPoint, Java, Oracle, and QuickBooks.
Language Skills: Fluent in Swedish, German, and Spanish, competent in Japanese, knowledge of Russian.

(Make sure that it’s the truth because you will likely be tested on whatever hard skills you include on your resume.)

For Awards and Certificates mention only things that are relevant to the job you’re seeking. If you won the Olympics in Swimming but are not looking for a job as a Swimming Coach, don’t mention it on the resume; do it during the interview process if it makes sense to do so. The same with your top GPA in high school; don’t mention that here, but if you did the same in college, go ahead put that down. (Note: a 4.0 GPA in college is worthy of a mention on a resume; a GPA of 3.0 is not.)

THINGS NOT TO DO ON A RESUME

No “I” statement. Don’t use any pronouns (I, you, s/he, we, etc.) on a resume.

Don’t include your personal information such as weight, height, eye or hair color, divorced or single, religious affiliation, political viewpoint, etc. Believe it or not, people do, I have seen quite a few in my 25 years of working for companies before I went into teaching. Treat the resume as a technical document, a professional tool to get you the interview. Use the interview to get the job.

Never include a photo of yourself attached or included with your resume. I have seen that too, passport size photos of the applicants attached to their resumes. This is not required at all in the U.S. unless asked for specifically as in perhaps a government or some type of security job.

Don’t mention hobbies on a resume.

Never include your Social Security number or any Identification Number such as your Driver’s License number on your resume.

Again, if you have a rather odd e-mail address, suitable for your friends only, create an e-mail address that is more professional and earns you respect and credibility.

Avoid using P.O. Box for your address as a potential employer may think you are homeless—it’s the sign of the times these days–and become biased against you. You can rent mail boxes that will give you actual street address and a unit number (your mailbox #) making it seem like an apartment address if you don’t have an original street address.

Don’t use colored ink or colored paper: use only white or off-white paper and black ink (not even blue)—this is a standard. Keep it professional in appearance.

Don’t pay anyone to write your resume. The Internet has thousands of templates and “How To’s” for you to follow, including YouTube videos.

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As a complement to this learning process on employment, let me mention the two other documents that I have generally asked students to do for the Employment Portfolio in our regular face-to-face classes, and they are the Cover Letter and the Thank-you Letter. (You are not required to do them for this assignment.)

A cover letter should always accompany a resume; it should mention where you found out about the job, the job title, your interests in the job, and your most relevant skills and knowledge which closely fit what the job requires. A thank-you letter should be sent right after an interview to show your further interest in the company with a reminder about your skills and qualifications that fit the job requirements, and anything else you forgot to mention (your skills and knowledge) in the interview that is of relevance to the job. Both are considered to be selling tools. The cover letter and the resume are to get the interview; the thank-you letter is to get the job. Each of those two letters should be written in three brief paragraphs and in just one page. The Thank-you letter should be sent, by e-mail/fax/USPS, etc. right after the interview; as soon as you can get in front of a computer after the interview. When a hiring company receives such a thank-you letter, it immediately places the applicant on a higher level, the applicant’s prestige and credibility goes up, and s/he easily manages to stand out from the rest.

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THE RESUME ASSIGNMENT

Now write a one-page resume and post it to complete this assignment. First go through the strategy I laid out at the beginning, that is do an inventory on yourself first, what are your marketing skills and your knowledge level, what things do you have that a potential employer is looking for in the person they hire, etc. Use any template you wish, there are many on the Internet, and a few in your book, but try to keep your name as the first item on your resume; all other information including contact source should be at a lower level from your name. You name should be in a slightly bigger font size than the rest of your resume. Stick to just one type of font to avoid confusion. This are just suggestions, not requirements. This task is due by December 9.

GRADING CRITERIA TOTAL = 100 points